The Mighty Sailor Band will be participating in the USF HOT Day 2010 on Saturday Sept 4th.

Last Minute Notes:

Please make sure that prior to arriving that your students have their names and schools printed clearly on their instruments. The tags do not need to be fancy, a piece of tape and a permanent marker will be just fine! After checking in, your students will be directed to put their instrument cases in a specific area. {NOTE: We will have masking tape and markers in the band room tomorrow in case you are unable to mark your case at home} Once they are done with their rehearsal, ALL cases will be loaded on our trucks and taken over to Raymond James. This is Raymond James' policy! After we have loaded the trucks, the students will be given a Chick-fil-a lunch and two bottles of water. You will not be able to bring this water into Raymond James so please finish the water before you enter the stadium. After the students perform, we will give them another bottle of water.

Please make sure that your students have all of these things: khaki shorts, athletic shoes (NO FLIP FLOPS!), some form of ID (a school ID will work just fine), money for concessions at Raymond James, flip folder, lyre, and any other instrument accessory that they may need.

Please DO NOT bring: backpacks or any large bags, cameras, food, water bottles, seat cushions, flags or banners, umbrellas, video cameras, coolers, and air horns or any type of noisemaking device. These things will not be allowed into Raymond James Stadium. I will also HIGHLY recommend your bring ponchos {NOTE: we will bring our black MSB rain ponchos}, sunscreen, and sunglasses as this is Florida and our weather can be quite unpredictable!

FINAL NOTE IS FOR PARENTS DRIVING THEMSELVES: If you are carpooling, we suggest that you park in lot E4 or E2 (maps will be provided in your packets at check in). Parking for cars is unfortunately not free so please be prepared to pay $12-$15 to park. Also, if you have any medical needs or questions, please Contact the Tampa Sports Authority Office at (813) 350-6500 for further assistance. They are open weekdays from 8am-5pm.

LOCATIONS:

REHEARSAL: USF Campus – Fowler Field (corner of Bull Run & Alumni, across from MOSI)

GAME: Raymond James Stadium (4201 N. Dale Mabry Highway)

PARTICIPANT UNIFORM:

• USF HOT-Day T-Shirt (participants will receive the shirt the day of the event)
• Khaki shorts
• Athletic shoes (no flip flops or sandals, please!)
• No hats or sunglasses during the halftime performance

DETAILED SCHEDULE:

10:00 Call-time at SHS Band room - load instruments
10:30 Depart SHS
12:00 HOT Band Rehearsal
1:30 HOT Band Pre-Game & Halftime Show run-through
2:00 MASS BAND REHEARSAL (all participants must be present)
2:45 Load equipment (Raymond James Security procedures in effect!)
3:30 Lunch provided (we suggest eating a hearty breakfast due to the late lunch time and bringing cash if you wish to purchase anything from concession at Raymond James Stadium)
4:15 Load Buses (participants must provide their own transportation)
4:30 Buses depart
5:00 Arrive at Raymond James Stadium
5:30 HOT Band Warmup (East Side of Ray Jay)
6:00 HOT Band “Road Show” (South side of Ray Jay)
6:30 Enter stadium and be seated (all participants will be seated together)
6:42 Pre-Game Performance
7:00 Kickoff
2nd Quarter- Assemble in Tunnels
Halftime- PERFORM!

Time of departure from Raymond James Stadium and arrival back at SHS is TBD (approx 11:00 pm - midnight). Students will contact parents when we leave Raymond James Stadium. Please allow approx 1.5 hours for our arrival from Tampa on school buses.

RAYMOND JAMES SECURITY PROCEDURES:

While loading the truck at 2:45 and the busses at 4:15, security will check all instrument cases, bags, etc. Please be patient and follow the instructions of the officers during this time. Also,

EVERYONE INVOLVED IN “HOT DAY” MUST HAVE A PICTURE ID WITH THEM AT ALL TIMES!!!

PLEASE FEEL FREE TO CONTACT KELLY KNAKE AT secretary1@mightysailorband.org AT ANY TIME WITH QUESTIONS OR CONCERNS.

Other

For general information on the USF HOT day you can view the flier or visit their site at http://band.arts.usf.edu/2010/05/10/hot-day-2010/

You can now pay for your USF HOT trip on line using the Pay My Fees page.